Creating a Group for New Enrollments

To communicate with parents of students who will start at your school later in the year, you can create a work group in Ziber Team. This allows you to share updates and information with future parents, even before their child is assigned to a class group.

Summary

This article explains how to set up a dedicated group for new or future students and how to manage communication with their parents in advance.

Step-by-Step: Create a Group for New Enrollments

1. Go to Group Settings

• Open the Ziber Team app or go to team.ziber.eu

• Navigate to Settings > Groups

2. Create a Work Group

• Tap or click + Add group

• Choose Work group as the group type

3. Enter Group Details

• Name the group clearly (e.g., “New Students 2025” or “Intake Group”)

• Optionally, upload an image or icon

4. Add Students

• Add the incoming students who will join your school later

• Their linked parents will automatically be included in the group

👨‍👩‍👧 Parents can already receive and respond to messages before the official school start.

5. Add Team Members

• Assign one or more team members (e.g., the intake coordinator) who will manage communication with this group

6. Save the Group

Benefits

• Communicate proactively with future parents

• Share introductory info, events, forms, or updates

• Parents are well-prepared before their child officially joins a class

Best Practices

• Archive or rename the group once all students are assigned to class groups

• Use the work group format to keep communication clear and temporary