Creating a Conversation Planner

Last updated on March 16, 2026

Summary:
This article explains how school team members can use the Conversation Planner in Ziber Team to efficiently schedule meetings with parents. Parents can easily select a preferred time slot via Kwieb. You must be logged into Ziber Team as a school team member (and have your own group or an administration/management role) to create a conversation.

Step 1: Start a New Conversation Planner

Log in to Ziber Team.
Tap the green plus (+) button at the bottom of the screen.
Select ‘Conversation Planner’ from the menu.

(Visual reference: “Select ‘Conversation Planner’ from the menu”)

Step 2: Enter Conversation Name and Description

Name:
Enter a clear and recognizable name for your conversation. This name will appear in all communications sent to parents via Kwieb and email.
Description:
Optionally, provide additional details about the purpose of the meeting in a few sentences.

(Visual reference: “Enter name and description”)

Step 3: Select Invitees

By default, you are linked to the groups you teach.
Click on the ‘Invitees’ bar to open the selection menu.
Select a group, multiple groups, or individual students as needed.

Step 4: Set Time Slot Duration

The default setting is a 10-minute meeting (“ten-minute conversations”).
You may choose a different duration if desired.
For a custom duration, select ‘...’ and enter the desired number of minutes.

Tip: For custom durations, select ‘...’ and specify the number of minutes.

Step 5: Choose Dates and Times

Use the date picker to select one or more days for the meetings.
Click on a date to select it (a blue circle will indicate your selection).
To view future months, click the arrow next to the month display.
After selecting the dates, set the start and end times (default is 16:00 to 20:00).
To adjust, click the pencil icon.

Tip: You can indicate breaks after setting up the conversation—see the relevant support article.

Step 6: Set Registration Period

During the registration period, parents can choose a time slot.
Set the start and end of the registration period, giving parents sufficient time to register.
On the first day, parents receive an invitation via email and/or notification.
Parents who have not responded receive reminders halfway and on the last day of the registration period.

Tips:

If you make a mistake, use the blue ‘Restore Period’ button to adjust the registration period.
The registration period always starts at 19:00.
You can open registration the same day, provided you create the planner before 18:00.

Step 7: Review and Create Time Slots

Review all settings and ensure there are enough time slots available.
The total number of slots is displayed in green on the left.
Consider adding extra slots for breaks or assigning double slots to certain students.

Step 8: Finalize and Manage Slots

Tap the green ‘Create Time Slots’ button to save and publish the conversation.
Parents will only see the meeting in Kwieb when the registration period starts.
You can make changes up to that point.

Once created:

You will enter a screen where you can block slots for breaks or pre-assign students to specific slots.
Your conversation will also appear in the overview of Conversation Planners.
From here, you can edit the conversation, assign slots (for breaks or specific students), and view or print the schedule of registered parents.

Best Practices

Always check your group and invitee selection before finalizing.
Communicate clearly in the description so parents know the purpose of the meeting.
Allow sufficient time in the registration period for all parents to choose a slot.

Troubleshooting

I made a mistake in the registration period: Use the ‘Restore Period’ button to correct it.
Parents can’t see the meeting: Ensure the registration period has started and that parents are connected to your group in Kwieb.

Permissions Required:
You must be a member of the school team and either own a group or have an administration/management role to create a conversation planner.